Staffing: We recommend one bartender per 75 guests for bar services. If there are more than one bar stations, additional bartenders/bar backs may be required. There is a minimum of 2 bartenders per bar station. Please discuss details with your planner to make sure we have enough staff available.
Glassware: Additional staff is required for events with glassware for bar drinks. Please discuss the details with your planner and bar team.
Invoice: A deposit of 30% is required upon booking. Once invoice is received by the client, it will expire within three weeks if deposit has not been made. You may have to inquire again to see if the date is still available. The remaining invoice balance is due 2 weeks before the event.
Payment: We accept payment in the form of cash, check, PayPal, and all major credit cards.
Hours of Service: A minimum of 2 bartenders and 4 hours is required for all events of any size. Travel fee applies to locations more than one hour away. Events more than 2 hours will require additional travel accomodations.
Requirement from planners/day of coordinator: In order for our team to better prepare and provide the best service, a timeline and floor plan must be submitted 7 days prior to the event at the latest.
Alcohol Purchase: We are not allowed to purchase alcohol for the client but our team can help provide estimates, place order, and deliver from our preferred stores. If the order exceeds the recommended amount, a delivery fee will be applied.
If client is having drinks/liquor dropped off at the venue, it must arrive before 10:00am for bartenders to complete their morning set-up. A full list of all beer, wine, and liquor must be emailed to the team 2 weeks prior to event date for approval and proper preparations.
Mint 2 Mix staff will collect and return unopened alcoholic containers to a designated person at the end of the event. The designated person must be ready to retrieve drinks an hour after end of the event.
For liability purposes, Mint 2 Mix will retain responsibility for any opened alcoholic containers.
Due to inconvenience for all parties and vendors, we no longer work with kegs.
You can cancel up to 6 months before the event without penalty. If you wish to cancel after the 6- month mark, you will forfeit 25% of the value of the total balance. If you cancel 2 months before the event, you forfeit 50% of the total balance. If you cancel 2-weeks before the event, you will forfeit 100% of the value of the total balance.
Any items that have been already prepared or purchased for your event will be charged in full. Cancellation refers to any part of the booking, including, but not limited to bar rentals, glass rentals, and/or staff.
GRATUITY & TIPS
The invoice does not include gratuity for the bartenders. You may choose to add gratuity and/or allow the bartenders place a tip jar on the bar.
Mint 2 Mix does not receive any amount of the tips; all of the tips go to the staff.
Some events may require longer setup and breakdown. Our team provides one hour of complimentary set up and break down. If event requires bartenders to provide a longer set up or break down time, additional hours may be applied to the invoice. Example: Staff are requested to come in earlier to prepare a cocktail wall.
Bartenders typically set up in the morning around 10:00am. Our team will need to use the loading dock or park as close to the kitchen as possible as they are hauling in multiple cases of drinks and heavy items. During this setup, bartenders are also icing and chilling drinks. Please inform Mint 2 Mix before booking if venue does not provide ice. If ice runs are needed during the event, fees may apply. Bartenders will also arrive one hour before start of event to complete their set up.
Last call is 30 minutes before the end of the event unless venue requires otherwise. 15 minutes after last call, bartenders will close the bar and provide bottled waters for the client. Bottled waters are required for the end of the night and client can add that to Mint 2 Mix’s shopping list. After event ends, the team will gather unopened alcohol and assist with loading in a designated vehicle that must be parked near the building. If designated person is not ready to retrieve drinks 1 hour after closing time, the team will place the drinks in a safe area after signing off with a coordinator.
Bartenders and bar backs assist with bussing tables of bar trash such as cups, beer cans, and cocktail glassware. Bartenders are responsible for taking out trashcans at the bar to the dumpster, not trashcans in the entire venue. Our bartenders are not wait staff/food runners.
If renting large items such as a physical bar or bar shelves, please inform Mint 2 Mix of the pathway from the parking area to the set up location. Specifically if there are stairways, hills, or any other obstacles that will require extra help to transport.
In the summer or days with warmer temperature, bartenders must be under an awning or in a shaded area. Fans are acceptable for cocktail hour. Bar stations must also have close access to the kitchen, sink, and fridge.
If cocktail hour is in a separate location, there may be a 15 minute delay on opening the reception bar as bartenders have to secure remaining liquors and transfer items to the next location. (Reminder that liquor can not be left unattended when event begins) A limited menu is highly recommended for cocktail hour. If client wants a full bar available with quick opening of the reception bar, please discuss adding additional help.
Our team provides services for our clients as early as 8am and ending as late as 1am. Please consider the staff in the vendor meal count. Planners/Coordinators, please note that the bartender’s reasonable break time is anytime before the dance floor opens or a few hours into the event. It is best that our team does not take long breaks after that for safety and liability purposes.
For guest count over 150, we require the event to have security or site attendant available at all times during the event. For the site attendant, please send a direct contact number for emergencies.